Employee Account
Introduction
As an employee at the University of Cologne, your employee account will be generated automatically. You will receive a PKZ (ID number) and a PIN code for activating your employee account. The PKZ number will either be issued you directly when you start work or sent via post to your office address. The PIN number will be sent to your office address separately.
Access to services
- University e-mail account
- Access to the university network (also off campus via the VPN client)
- KLIPS2 Login (campus management system)
- ILIAS (E-learning system)
- Online storage (SOFS and sciebo)
Period of validity
Generally
Personnel accounts are generally valid as long as the person in question is employed at the University of Cologne. For personnel hired through the Personnel Administration, renewal is not required, as the Administration automatically transfers the necessary data. Individuals who are not registered with the Personnel Administration or whose contract is not renewed and thus expires, must apply for account renewal beyond the end of their employment themselves - if desired and approved by the institution - since no corresponding data can be delivered to the RRZK. 30 days as well as a second time 7 days before the account expires, an automated e-mail will be sent to the address "accountname@uni-koeln.de" pointing to a required renewal application (PDF,116 kB).
Retired professors and Emeriti
As the university administration keeps retired professors and emeriti for two years after they have reached the retirement age, they automatically keep their employee account as well. Before the end of the two years, you will be informed about the expiration of your account. You will have the opportunity to request an extension of your account - however, always three month before the end of these two years.
If you are employed externally, it can be necessary to send us a written renewal application (PDF,116 kB).
Associate professors and private lecturers
Persons who work on temporary contracts, like private lecturers, have to send a renewal application (PDF,116 kB) to the RRZK for an account extension. They will receive an e-mail reminder when the account is expiring. Under certain circumstances this might be every year.
Contract suspension
Persons who work on temporary contracts (like student and research assistants) and whose contracts are suspended for a time period, for example because of a semester abroad or an internship, have to send a renewal application (PDF,116 kB), signed and stamped by the head of the institute.
Extension after the retirement
Scientific employees can extend their accounts after reaching the age of retirement. In order to extend the contract the employee has to send a renewal application (PDF,116 kB) that is explained and approved by the head of the institute.
Maternity and Parental leave
The account remains activated during maternity and parental leave. It will not be deactivated.
Staff accounts for employees of the university hospital
If you are employed at the University Hospital, you will only receive a University of Cologne staff account if you are a member of the Faculty of Medicine.
In most cases, the uniKIM account data for members of the Faculty of Medicine are automatically transmitted to the ITCC by the University Hospital of Cologne. The ITCC helpdesk can check for you whether the account exists and provide you with the data required for activation.
If the ITCC helpdesk does not have the account, you must apply for your personnel account using this online form (important: can only be accessed from the intranet of the University Hospital Cologne). Once you have been notified that your account has been created, please contact the ITCC Helpdesk at the earliest one working day later to receive your access data.
For further questions regarding the personnel accounts of the University Hospital Cologne please contact:
Mr. Dirk Wildschütz
IT-Coordination University Hospital
Tel.: 0221-478-97278
E-Mail: dirk.wildschuetz@uk-koeln.de
Account forms
You will find all the necessary forms on our website.